GUIDE: Inclusive writing (how to)

Writing about people

A CoverMyMeds guide to inclusive language

We write the same way we build solutions: with a person-first perspective. Whether you’re writing for an internal or external audience, it's important to write for and about other people in a way that’s compassionate, inclusive and respectful.

Being aware of the impact of your language will help make CoverMyMeds a better place to work and grow and a better steward of our core values in the world.

In this section we'll lay out some guidelines for writing about people with compassion.

As part of an audience

• Don’t capitalize “audience” unless it’s grammatically necessary.
• Don’t refer to an audience as “it.” Audiences are made up of real people, so always use “they.”
• This goes for contacts, too. Contacts are real people, never pieces of data.  
• There’s a feature in our app called “lookalike audiences,” which is a way for our customers to market to people who are similar to their existing contacts. Always use the “lookalike” qualifier when referring to this feature to avoid confusion.

Age

Don’t reference a person’s age unless it’s relevant to what you’re writing. If it *is* relevant, include the person’s specific age, offset by commas.

• The CEO, 16, just got her driver’s license.

Don’t refer to people using age-related descriptors like “young,” “old,” or “elderly.”

Disability

Avoid disability-related idioms like “lame” or “falling on deaf ears.” Don’t refer to a person’s disability unless it’s relevant to what you’re writing. If you need to mention it, ask whether your subject prefers person-first language (“they have a disability”) or identity-first language (“they are disabled”).

When writing about a person with disabilities, don’t use the words “suffer,” “victim,” or “handicapped.” “Handicapped parking” is OK.

Gender and sexuality

Don’t call groups of people “guys.” Don’t call women “girls.”

Avoid gendered terms in favor of neutral alternatives, like “server” instead of “waitress” and “businessperson” instead of “businessman.”

It’s OK to use “they” as a singular pronoun.

Use the following words as modifiers, but never as nouns:

• lesbian
• gay
• bisexual
• transgender (never "transgendered")
• trans
• queer
• LGBT

Don’t use these words in reference to LGBT people or communities:

• homosexual
• lifestyle
• preference

Don’t use “same-sex” marriage, unless the distinction is relevant to what you’re writing. (Avoid “gay marriage.”) Otherwise, it’s just “marriage.”

When writing about a person, use their communicated pronouns. When in doubt, just ask or use their name.

Hearing

Use “deaf” as an adjective to describe a person with significant hearing loss. You can also use “partially deaf” or “hard of hearing.”

Heritage and nationality

Don't use hyphens when referring to someone with dual heritage or nationality. For example, use "Asian American" instead of "Asian-American."

Medical conditions

Don’t refer to a person’s medical condition unless it’s relevant to what you’re writing.

If a reference to a person’s medical condition is warranted, use the same rules as writing about people with physical disabilities and emphasize the person first. Don’t call a person with a medical condition a “victim.”

Mental and cognitive conditions

Don’t refer to a person’s mental or cognitive condition unless it’s relevant to what you’re writing. Never assume that someone has a medical, mental, or cognitive condition.

Don’t describe a person as “mentally ill.” If a reference to a person’s mental or cognitive condition is warranted, use the same rules as writing about people with physical disabilities or medical conditions and emphasize the person first.

Race

At CoverMyMeds, when we write about a culture or ethnicity, we capitalize the name. For example, we capitalize Black as it refers to Americans in the African diaspora while we keep white lowercase since white refers to the color of a person’s skin and not a group of people.

Vision

Use the adjective “blind” to describe a person who is unable to see. Use “low vision” to describe a person with limited vision.